Terms & Conditions

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I  n  k    &    P  a  p  e  r    I  t  a  l  y 

C r e a t i v e   P r i n t m a k i n g   R e t r e a t s

 

1. General

Ink & Paper Italy retreats are small, intimate creative experiences designed to offer focused time for printmaking, learning, cultural exchange, and connection.

By booking a place, you acknowledge that you’ve read and agreed to these Terms & Conditions.

They are here simply to create clarity and ensure a smooth and fair experience for everyone involved.

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2. Booking & Payment

A deposit is required to secure your place on an Ink & Paper Italy retreat.

Your place is confirmed once the deposit has been received.

The remaining balance is due by the agreed date shared with you at the time of booking.

If you anticipate any difficulty meeting a payment deadline, please reach out — open communication is always welcomed.

All prices are listed in EURO unless otherwise stated.

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3. Deposits & Payments

Retreat planning involves advance commitments such as accommodation, studio hire, and materials.

For this reason, deposits are non-refundable.

In most cases, payments are also non-refundable once made, as costs are incurred well in advance.

However, we understand that life can be unpredictable.
If unforeseen circumstances arise, we will always do our best to review requests thoughtfully and fairly, depending on timing and whether costs can be recovered.

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4. Cancellations by Participants

If you need to cancel:

• Cancellations made more than 60 days before the retreat start date may be eligible for a partial refund if your place can be filled

• Cancellations within 60 days of the retreat start date are unlikely to be refundable due to fixed advance costs

Deposits remain non-refundable.

We strongly recommend comprehensive travel insurance to cover unexpected changes.

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5. Cancellations or Changes by Ink & Paper Italy

In the unlikely event that a retreat must be cancelled due to circumstances beyond our control (such as venue issues, serious illness, or force majeure), all payments made directly to Ink & Paper Italy will be refunded in full.

Please note that travel or external costs (such as flights or additional accommodation) are not within our control.

Minor adjustments to the schedule may occasionally occur, but the overall retreat experience will always be preserved.

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6. Travel, Accommodation & Insurance

Participants are responsible for arranging their own travel to Chiusi–Chianciano Terme railway station (unless otherwise specified).

Transfers to and from the station are included within set timeframes.

Travel insurance is required and should include:

• Trip cancellation
• Medical cover
• Travel disruption

By attending, you confirm you feel physically and mentally able to participate.

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7. Health, Safety & Liability Waiver

Printmaking involves tools, materials, and processes that require care.

By participating, you agree to:

• Follow studio safety guidance
• Take part responsibly

Participants are asked to inform the organiser of any relevant medical conditions or allergies prior to arrival.

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Mobility, Walking & Assistance

Ink & Paper Italy retreats take place in historic Italian villages and rural settings. As such, light to moderate walking is part of the experience, including:

• Walking between the villa and studio

• Steps and uneven surfaces

• Village streets and occasional stairs during excursions

We warmly welcome participants with a range of abilities and are always attentive, patient, and willing to assist where reasonably possible. In past retreats, we have happily helped participants with:

• Navigating steps

• Entering and exiting vehicles

• Room allocation on ground floors where available

However, please note:

• We are not able to provide wheelchairs, mobility aids, or lifting assistance

• We cannot guarantee step-free access in historic buildings or villages

• Participants should feel confident managing daily movement with minimal assistance

Our priority is always the safety, comfort, and wellbeing of the entire group, while fostering a supportive and caring environment for everyone.

If you have mobility concerns or questions, we encourage you to contact us in advance so we can discuss suitability and expectations openly.

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8. Photography & Media

During the retreat, photographs and short video recordings may be taken for promotional or archival purposes.

By attending, you grant Ink & Paper Italy permission to use this material for marketing and documentation, if you prefer not to be included, simply let us know in writing before the retreat begins.

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9. Community Environment

Ink & Paper Italy retreats are built on mutual respect and shared creative space.

Participants are expected to behave considerately toward others, the venue, and the local community.

In rare cases of disruptive behaviour, we reserve the right to ask a participant to leave without refund.

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10. Acceptance of Terms

By booking and attending a retreat, you confirm that you’ve read and accepted these Terms & Conditions.