terms & conditions

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1. General

Ink & Paper Italy retreats are small, intimate creative experiences designed to offer focused time for printmaking, learning, cultural exchange, and connection.

By booking a place, you acknowledge that you’ve read and agreed to these Terms & Conditions.

They are here simply to create clarity and ensure a smooth and fair experience for everyone involved.

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2. Booking & Payment

A €500 deposit is required to reserve your place on an Ink & Paper Italy retreat.

Your booking is confirmed once the deposit has been received and confirmation has been issued.

The remaining balance is due by the agreed payment date communicated at the time of booking. The balance is typically due 4–6 weeks before the retreat, although the exact payment schedule will be confirmed individually.

For bookings made closer to the retreat start date, full payment may be required at the time of booking.

All prices are listed in EURO unless otherwise stated.

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3. Deposits & Payments

The €500 deposit secures your place on an Ink & Paper Italy retreat and allows us to confirm the villa, studio time, materials, chefs, and overall retreat arrangements in advance.

If you book more than 90 days before the retreat start date, you may cancel within 30 days of making your booking and receive a full refund of your €500 deposit.

After this 30-day period, the deposit becomes non-refundable.

If you book within 90 days of the retreat start date, the €500 deposit is non-refundable from the time of booking.

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The same cancellation conditions apply to any remaining balance: payments are non-refundable after the applicable cancellation period, unless your place can be successfully transferred to another participant in accordance with the conditions below.

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If your circumstances change and you can no longer attend, please contact Ink & Paper Italy as soon as possible. You may request to transfer your place to another participant, subject to approval and the successful securing of a replacement participant. A transfer cannot be guaranteed.

Where a transfer is successfully arranged, any refund or payment adjustment will be discussed individually, and transaction fees already incurred may not be refundable.

No refunds can be provided for unused portions of the retreat, including missed meals, workshops, accommodation nights, excursions, or early departures.

Travel insurance is strongly recommended to cover unexpected changes or circumstances that may prevent you from attending.

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This approach allows us to responsibly plan each retreat while remaining as fair and flexible as possible for participants.

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​4. Cancellations by Participants

If you need to cancel your place, please let Ink & Paper Italy know as soon as possible.

For bookings made more than 90 days before the retreat start date, the €500 deposit may be refunded in full if cancellation is requested within 30 days of booking.

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After the 30-day booking period, the deposit is non-refundable.

For bookings made within 90 days of the retreat start date, the deposit is non-refundable immediately.

Any remaining balance is subject to the same cancellation conditions outlined above and is generally non-refundable once the applicable cancellation period has passed, unless your place can be successfully transferred to another participant.

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No refunds can be provided for unused portions of the retreat, including missed meals, workshops, accommodation nights, excursions, or early departures.

Travel insurance is strongly recommended to cover unexpected changes, illness, travel disruption, or other circumstances that may prevent you from attending.

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5. Retreat Viability & Cancellations by Ink & Paper Italy

Retreats require a minimum number of participants in order to run sustainably and maintain the quality of the experience.

If the minimum number of participants is not reached, Ink & Paper Italy may be unable to proceed with the retreat.

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If the retreat is unable to go ahead due to force majeure or because the minimum number of participants is not reached, all payments made directly to Ink & Paper Italy will be refunded in full.

Force majeure refers to circumstances beyond reasonable control, which may include events such as severe natural disasters, war, government restrictions, or other extraordinary circumstances that prevent the retreat from taking place.

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Ink & Paper Italy cannot be held responsible for external costs such as flights, independent accommodation, visas, travel insurance, or other travel arrangements.

Minor adjustments to schedules, activities, accommodation arrangements, or other retreat details may occasionally occur where necessary, but the overall retreat experience will always be preserved as far as reasonably possible.

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6. Travel, Accommodation & Insurance

Participants are responsible for arranging their own travel to Chiusi–Chianciano Terme railway station unless otherwise arranged. We are more than happy to help you navigate your way from the airport to the station and a WhatsApp group will be formed shortly before the retreat so we can stay in contact in real time.

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Transfers to and from the station are included within scheduled arrival and departure windows.

Travel insurance is strongly recommended and should include:

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• Trip cancellation
• Medical cover
• Travel disruption

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7. Health, Safety & Liability Waiver

Printmaking involves tools, materials, and processes that require care.

By participating, you agree to:

• Follow studio safety guidance
• Take part responsibly

Participants are asked to inform the organiser of any relevant medical conditions or allergies prior to arrival.

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Mobility, Walking & Assistance

Ink & Paper Italy retreats take place in historic Italian villages and rural settings. As such, light to moderate walking is part of the experience, including:

• Walking between the villa and studio

• Steps and uneven surfaces

• Village streets and occasional stairs during excursions

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We warmly welcome participants with a range of abilities and are always attentive, patient, and willing to assist where reasonably possible. In past retreats, we have happily helped participants with:

• Navigating steps

• Entering and exiting vehicles

• Room allocation on ground floors where available

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However, please note:

• We are not able to provide wheelchairs, mobility aids, or lifting assistance

• We cannot guarantee step-free access in historic buildings or villages

• Participants should feel confident managing daily movement with minimal assistance​

Our priority is always the safety, comfort, and wellbeing of the entire group, while fostering a supportive and caring environment for everyone.

If you have mobility concerns or questions, we encourage you to contact us in advance so we can discuss suitability and expectations openly.

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8. Photography & Media

During the retreat, photographs and short video recordings may be taken for promotional or archival purposes.

By attending, you grant Ink & Paper Italy permission to use this material for marketing and documentation, if you prefer not to be included, simply let us know in writing before the retreat begins.

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9. Community Environment

Ink & Paper Italy retreats are built on mutual respect, shared creative space, and consideration for others.

Participants are expected to behave respectfully toward fellow guests, staff, and the local environment.

In rare cases of disruptive, unsafe, or inappropriate behaviour, Ink & Paper Italy reserves the right to ask a participant to leave the retreat without refund.

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10. Acceptance of Terms

By booking and attending a retreat, you confirm that you’ve read and accepted these Terms & Conditions.